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Meeting Date:
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6/19/2019 - 3:30 PM
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Category:
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Consent Calendar
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Type:
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Action
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Subject:
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11.52 BUILDING AND GROUNDS: Approval of Agreement With Colbi Technologies, Inc. for Account-Ability Software Services (funded through Various Facilities Funds in the amount of $100,000, not the General Fund)
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Strategic Plan:
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Enclosure
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File Attachment:
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Summary:
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The District is would like to enter in an Agreement with Colbi Technologies, Inc. for their Account-Ability Software Services. The Account-Ability software is designed to track every financial aspect of the Perris Union High School District (PUHSD) Capital Facilities Program. Colbi’s Account-Ability software services will include training, software support services to include online and phone support, spring and fall workshops, software application updates, annual web services and an archival exit plan which provides all records and data related to the District’s Capital Facilities Projects, once these are requested. The Account-Ability software allows the Facilities Department staff to track contracts and planning over multiple fiscal years. The software also tracks stop notices, retentions, and contract contingencies related to Facilities Projects. Additionally, the software will help ensure the District is compliant with the new State audit requirements for projects receiving State Matching Funds through the State Facilities Program. Account-Ability tracks Bond Program expenditures and produces the required State and Bond oversight committee reports. Customized reports can also be configured and produced.
Colbi Technologies, Inc. has a one-time implementation fee of $40,000, a one-time discounted fee of $5,000 fee for the Archival Exit Plan and an annual fee of $55,000 for Account-Ability Software Services (allowable OPSC, Developer Fee, or General Obligation Bond expenditure for program management), for a total cost of $100,000 for the 2019-20 implementation year. The one (1) year Contract will begin upon completion of the training, expected to be on or before August 1, 2019.
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Funding:
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The cost for this item will be included in the 2019-20 operating budget funded through Various Facilities Funds, not the General Fund.
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Recommendation:
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It is recommended that the Board of Trustees approve the Agreement with Colbi Technologies, Inc. for Account-Ability Software Services.
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Approvals:
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Recommended By:
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Signed By:
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Hector Gonzalez - Director of Facilities
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Signed By:
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Candace Reines - Deputy Superintendent
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Signed By:
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Grant Bennett - Superintendent
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Vote Results:
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| Original Motion | | Member David Nelissen Moved, Member Dr. Jose Luis Araux seconded to approve the Original motion 'It is recommended that the Board of Trustees approve the Agreement with Colbi Technologies, Inc. for Account-Ability Software Services.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 4 Nay: 0. | | The motion Carried 4 - 0 | | | | | David Nelissen | Yes | | Dr. Jose Luis Araux | Yes | | Anthony T. Stafford, Sr. | Yes | | Edward Garcia, Jr. | Yes | |
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