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Meeting Date:
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5/15/2019 - 3:45 PM
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Category:
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Action Items
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Type:
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Action
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Subject:
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14.11 BUILDING AND GROUNDS: Approval of Resolution No. 34:18-19 Authorizing Piggybacking for Acquisition of Track Resurfacing Materials (funded through Various Facilities Funds in the amount of $400,728.24, not the General Fund)
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Strategic Plan:
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Enclosure
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File Attachment:
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Summary:
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California Public Contract Code Section 20118 provides that if there is an existing contract between a vendor and a public agency, then the governing board of any school district may authorize the purchase of personal property directly from the vendor, without advertising for bids, after the district’s governing board makes a finding that using the piggyback contract is in the best interest of the school district and that the school district will make payment under the same terms that are available to the public agency.
The Wiseburn Unified School District (“WUSD”) conducted a competitive bidding process for the purchase of synthetic turf, concrete, asphalt, and ancillary equipment for routine and deferred maintenance (“WUSD Contract”), including track resurfacing materials, and awarded the WUSD Contract to the low bidder, KYA Services, LLC (“KYA”). WUSD authorized other California school districts, including the District, to participate in the WUSD Contract. KYA acknowledged in a letter dated May 6, 2019 that the District’s purchase would be subject to the same terms and conditions as the WUSD Contract, which are binding and take precedence over any and all terms and conditions that may have been provided in KYA’s proposal documents. The District wishes to purchase track resurfacing materials to repair and resurface the track at Paloma Valley High School, and staff recommend that the Board find that purchasing the track resurfacing materials from KYA under the same terms available under the WUSD Contract is in the District’s best interest.
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Funding:
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The cost for this item is included in the 2018-19 operating budget funded through Various Facilities Funds, not the General Fund.
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Recommendation:
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It is recommended that the Board of Trustees adopt Resolution No. 34:18-19 Authorizing Piggybacking for Acquisition of Track Resurfacing Materials.
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Approvals:
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Recommended By:
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Signed By:
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Hector Gonzalez - Director of Facilities
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Signed By:
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Candace Reines - Deputy Superintendent
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Signed By:
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Grant Bennett - Superintendent
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Vote Results:
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| Original Motion | | Member Anthony T. Stafford, Sr. Moved, Member Dr. Randall Freeman seconded to approve the Original motion 'It is recommended that the Board of Trustees adopt Resolution No. 34:18-19 Authorizing Piggybacking for Acquisition of Track Resurfacing Materials.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 | | | | | Dr. Randall Freeman | Yes | | Anthony T. Stafford, Sr. | Yes | | Edward Garcia, Jr. | Yes | | David Nelissen | Yes | | Dr. Jose Luis Araux | Yes | |
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