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Meeting Date:
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6/20/2018 - 3:30 PM
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Category:
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Consent Calendar
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Type:
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Action
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Subject:
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11.58 BUSINESS: Sales and Service Agreement With Sanorbix LLC for Healthcare Reform Apps and Services (funded through the General Fund in the amount of $27,324)
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Strategic Plan:
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Enclosure
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File Attachment:
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Summary:
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The Affordable Care Act (ACA) requires that employers offer medical benefits, to all employees who have worked an average of 30 hours or more, each week, during the previous 12 months (look back period). Under the law this includes substitutes, walk-on coaches, tutors, etc. The penalty for not offering a medical plan that covers the Minimum Essential Coverage to 95 percent of eligible employees is substantial. In addition, there are new tax reporting requirements.
To comply with the multifaceted ACA, the District has been working with Sanorbix (previously Five Points), for the last three years. Sanorbix has provided a system to track eligibility of employees as well as the individual coding and reporting required by the Internal Revenue Service (IRS) call MyBenefitsChannel (MBC). These labor intensive, Health Care Reform (HCR) services, includes completing and mailing the mandatory IRS Form 1095-C (Parts I, II, & III) and completing and filing the IRS Form 1094-C (Parts I, II, III & IV) for each employee.
This Agreement would allow the continuous use of the Sanorbix system for tracking employee eligibility, individual IRS coding, and reporting as well as the completion and mailing the mandatory IRS forms, for each employee.
The total estimated cost of this agreement is $27,324.70, which will be adjusted based on the actual number of employees and mailings.
The term of this Agreement will be July 1, 2018 through June 30, 2019.
Education Code 17604 and 17605: The Governing Board delegates the power to contract and purchase supplies, equipment and services.
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Funding:
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The cost for this item is included in the 2018-19 operating budget funded through the General Fund.
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Recommendation:
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It is recommended that the Board of Trustees approve the Sales and Service Agreement with Sanorbix LLC for Healthcare Reform Apps and Services.
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Approvals:
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Recommended By:
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Signed By:
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Judy Miller - Director - Risk Management and Environmental Safety
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Signed By:
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Nick Newkirk - Director - Purchasing
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Signed By:
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Candace Reines - Deputy Superintendent
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Signed By:
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Grant Bennett - Superintendent
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Vote Results:
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| Original Motion | | Member David Nelissen Moved, Member Edward Garcia, Jr. seconded to approve the Original motion 'It is recommended that the Board of Trustees approve the Sales and Service Agreement with Sanorbix LLC for Healthcare Reform Apps and Services.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 4 Nay: 0. | | The motion Carried 4 - 0 | | | | | Edward Garcia, Jr. | Yes | | David Nelissen | Yes | | Dr. Jose Luis Araux | Yes | | Anthony T. Stafford, Sr. | Yes | |
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