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Meeting Date:
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3/21/2018 - 3:45 PM
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Category:
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Consent Calendar
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Type:
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Action
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Subject:
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11.17 BUSINESS: Award of E-Rate Services Agreement With Sunesys LLC to Provide a Managed High-Speed Wide Area Network (WAN) Solution (funded through the General Fund)
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Strategic Plan:
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Enclosure
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File Attachment:
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Summary:
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The Schools and Libraries Program of the Universal Service Fund makes discounts available to eligible schools and libraries for telecommunication services, Internet access, and internal connections. The E-Rate Program is intended to ensure that schools and libraries have access to affordable telecommunications and information services.
To ensure a fair and open competition, applicant districts are required to wait at least 28 days after posting the Description of Services Requested and Certification Form (Form 470) on the Universal Services Administrative Company's website before selecting a service provider, executing any contracts, or signing and submitting the Services Order and Form 471.
Applicant Districts must select the most cost-effective provider of the desired
products or services eligible for support, with price as the primary factor.
FCC rules require that an applicant sign a contract with the service provider before submitting a completed Services Order and Certification Form (Form 471). Applicants must be able to demonstrate that they had a signed and dated contract in place at the time the Form 471 is submitted. The Form 471 must be filed no laterthan March 22, 2018.
The District sought proposals from qualified service providers to provide a managed high-speed Wide Area Network (WAN) solution. The District is comprised of a central District Office, a remote administrative location (Student Services Center), and seven physical school sites. The District maintains two active data centers located at the central District Office and at Perris High School.
Staff is recommending the award of a three-year contract for 10gbps service with up to two additional one-year renewal options with Sunesys LLC beginning July 1, 2018 and ending June 30, 2021. The cost per year is $32,000.
Utilization of the contract is contingent upon approved funding for the 2018-19, 2019-20, and 2020-21 E-Rate years and the District is under no obligation to proceed with the recommended contract. Costs to the District can be discounted from 60 percent to 90 percent dependent upon the service and District eligibility.
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Funding:
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The cost for this item is contingent upon approved funding for the 2018-19, 2019-20, and 2020-21 E-Rate years.
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Recommendation:
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It is recommended that the Board of Trustees approve the award of the E-Rate services agreement with Sunesys LLC to provide a managed high-speed Wide Area Network (WAN) solution.
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Approvals:
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Recommended By:
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Signed By:
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Joseph Williams - Executive Director - Technology
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Signed By:
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Nick Newkirk - Director - Purchasing
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Signed By:
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Candace Reines - Deputy Superintendent
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Signed By:
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Grant Bennett - Superintendent
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Vote Results:
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| Original Motion | | Member David Nelissen Moved, Member Anthony T. Stafford, Sr. seconded to approve the Original motion 'It is recommended that the Board of Trustees approve the award of the E-Rate services agreement with Sunesys LLC to provide a managed high-speed Wide Area Network (WAN) solution.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 | | | | | Edward Garcia, Jr. | Yes | | Anthony T. Stafford, Sr. | Yes | | Dr. Jose Luis Araux | Yes | | David Nelissen | Yes | | Carolyn Twyman | Yes | |
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