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Meeting Date:
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12/18/2017 - 2:00 PM
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Category:
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Action Items
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Type:
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Action
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Subject:
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5.1 BUILDING AND GROUNDS: Resolution No. 17:17-18 - Resolution of the Board of Trustees of the Perris Union High School District Declaring an Emergency and Requesting Approval of the Riverside County Superintendent of Schools for the Board of Trustees to Authorize the District to Contract for the Replacement of the District Office Elevator Without Seeking Bids (funded through Routine Restricted Maintenance and One-Time Funds)
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Strategic Plan:
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Enclosure
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File Attachment:
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Summary:
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The elevator at the District Office has required numerous repairs since August 2017, and as a result, has been taken in an out of service for days and weeks at a time. Due to an extensive amount of obsolete parts, including the control panel, it has been determined the elevator can no longer be repaired to function with reliability and must be replaced. For the safety of staff and those conducting business at the District Office, on Monday December 11, 2017, the elevator was taken permanently out of service.
Maintenance and Operations has been researching options for replacement and compiling quotes from vendors. However, the amount of this replacement will exceed the bid thresholds established by Public Contract Code Section 20111, which normally would necessitate that the District seek competitive bids to complete such work. Public Contract Code Section 20113, however, provides that in an emergency, when any repairs, alterations, work or improvement is necessary to any facility of public schools to avoid danger to life or property, the Board may, by unanimous vote and with the approval of the Riverside County Superintendent of Schools, approve a contract to complete such work without advertising for or inviting bids. The District office is a two story building with only one elevator. Without an operating elevator, physically disabled District staff are limited in their ability to access their workplace, and members of the community are limited in their ability to access an essential public service. Lack of elevator access to enter or exit the second floor of the District office also created a dangerous condition.
If the District were to seek competitive bids for the replacement of the elevator, an additional 6-8 weeks would be needed to complete this process, keeping the elevator out of service for a longer period of time. As such, Resolution No. 17:17-18 is being presented to the Board to declare an emergency and authorize the award of a contract to replace the District Office elevator without competitive bidding. If approved unanimously by the Board, the request will be forwarded to the Riverside County Superintendent of Schools for approval. If approved by the County Superintendent, then the District may execute a contract and have the work completed.
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Funding:
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The cost for this item will be funded through Routine Restricted Maintenance and One-Time Funds.
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Recommendation:
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It is recommended that the Board of Trustees adopt Resolution No. 17:17-18 - Resolution of the Board of Trustees of the Perris Union High School District Declaring an Emergency and Requesting Approval of the Riverside County Superintendent of Schools for the Board of Trustees to Authorize the District to Contract for the Replacement of the District Office Elevator Without Seeking Bids.
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Approvals:
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Recommended By:
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Signed By:
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Art Fritz - Director of Facilities Services
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Signed By:
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Candace Reines - Deputy Superintendent
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Signed By:
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Grant Bennett - Superintendent
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